3 months out,
12 weeks out
Thank the Lord for all the people He's brought alongside of you in helping to see this dinner fulfilled. Pray for those Table Hosts who have yet to say yes, pray for those who are receiving invitations, and pray for those who are part of your program.
This whole process is all about partnership. You are partnering with your staff team, your coordinators, your volunteers, a local business (venue), your students, and your guests. Philippians 1: 3-5 “I thank my God in all my remembrance of you, always in every prayer of mine for you all making my prayer with joy, because of your partnership in the gospel from the first day until now.”
EVALUATE WHERE YOU ARE
Continue to mail and distribute Table Host Packets.
Remember all those Table Host names you brainstormed in Lap 4? Make sure your staff have followed through by challenging them all. Continue to brainstorm new names and challenge them to be Table Hosts.
Table Host Coordinator should begin contacting confirmed Table Hosts every two weeks to help them stay on track. See Template | Table Host Recruiting Sheet
Now that you have challenged all of your program participants, please get verbal confirmations for each slot.
Enter email addresses into MinistrySync so you can send an e-mail blast to all people you are inviting.
Also, take some time to identify any key churches you may want to connect with before your dinner. Contact them to find more table hosts, volunteers, etc.
Pray. Now is a great time to implement a 30-60 minute time slot at every staff meeting to discuss any dinner decisions you need to with your team and to give an update on your progress. At the beginning of these meetings, take a moment to pray with your team. As your team prays, they gain a bigger and bigger heart and vision for the dinner.
Be ready to email Save the Dates to MinistrySync contacts at 9 weeks out and mail Save the Dates at 8 weeks out. Table Hosts should be passing theirs out freely.
Catch up on anything you might not have gotten done from previous laps. If you’re all caught up, congrats and feel free to move forward to Lap 7!