TIMEFRAME

4-6 Hours

TIMELINE

2-2.5 Months out

(8-10 Weeks)

PRAYER

Ask the Lord for his guidance in who else he would like to be a part of your forum. These faculty, professors, and table hosts can be crucial as first-time hearers of the gospel and/or their attendance may pay dividends in future ministry efforts.

DEVOTIONAL

Meditate on Proverbs 15:32-33

Section I: Inviting Table Hosts & Faculty


 

INVITING TABLE HOSTS

 

At an event such as this, we want to offer students guidance and direction at all times. This is where table hosts come into the picture. A typical Dinner is set up such that 30-40 students attend. As such, the goal is to have five tables of 6-8 people; therefore, we would like a table host at each of these. Table hosts offer professional clout to an already formal event, a liaison between the speakers/emcee and the students, and give you as a team the chance to give strategic ministry partners a window into what you’re doing on campus.


With your staff team, take some time to brainstorm 8-10 potential candidates and then begin to recruit your top five. Ideally, these individuals would be successful Christian business professionals, community leaders, doctors, lawyers, professors, or other strategic faculty at your school. Remember, these table hosts bear no financial obligation, so your are asking them to participate as facilitation aids to the Forum (directing students to their seat, filling out the feedback form, etc.), but mostly, you just want them to come in order to see how the gospel is going forth on your campus! We cannot stress the strategic nature of these individuals enough, their attendance can: open the door for them to speak at future forums, compel further investment into your ministry, and bolster your movement’s relationship with faculty on your campus. As you invite these professionals, you might consider sharing the Table Host Guidelines with them in order to be upfront with your expectations of their role at the Dinner.

 

Consider inviting a key professor to come and check out the dinner; this can be a great way to get connected and build some bridges. It may also net a classroom visit by a speaker in the future.

 

INVITING FACULTY

 

The Entrepreneurial and Executive Leadership forum also presents a great opportunity for you as staff members to share the gospel with faculty on your campus! Remember, Cru’s mission statement is “Turning lost students and faculty into lifelong Christ-centered laborers.” In today’s day and age, however, the “and faculty” part of this mission can be a mighty challenge. Faculty are often busy, intimidating, and appear uninterested. Your forum, though, is a great chance to reach faculty because you’re addressing something that makes them tick: investing in the success of our young people.

 

As such, once more, with your staff team, take some time to go through the relationships you have with various professors, administrators, deans, etc. on your campus, especially those that are not Christ-followers, and consider inviting these people!


Note: as you do this, be sensitive of the scale of your event. The capacity of the room you have booked may be a limiting factor in the amount of non-students you can invite.

Section II: Food!


 

 THE DINNER

 

As expected, you will want a meal equal to the occasion! As such, your budget for the dinner is $25 a plate. The meal should consist of three parts: salad/soup, entree, and dessert. Below is the meal menu we would suggest:

 

  • First Course: Garden or Caesar Salad

  • Second Course: Choice of steak or vegetarian entree with bread and side

  • Third Course: slice of cheesecake, dessert bar, or brownie

 

Things to note when ordering:

 

  1. The size of your event (make sure everyone has a meal!)

  2. The $25 figure is the all-inclusive price! Be sure to calculate service fees, extra costs for desserts, and local tax to the actual cost of the meal. You may need to go with a dish that is less than $25 to remain under budget.

  3. If this is cost-prohibitive, go with the best chicken dish that is offered.

  4. Don’t forget to order dessert.

  5. If you have additional funds once you have decided on the entrée and dessert, consider adding punch to be served as people are arriving. This will help people feel more at ease when they arrive and can also help get people into the room and mingling.

  6. Things to ask the catering manager when making initial arrangements:

    • Once you determine how many people will be seated at each table (6, 8, or 10), ask to have the tables numbered visibly with signs. You will be assigning students, speakers and staff to tables and this info will be helpful.

    • Ask for some additional room to be left on the table to place comment cards, pens, notepads

 

BRUNCH

 

The atmosphere your brunch is much less formal. As such, we recommend that you order traditional brunch foods served buffet style. Depending on who is catering the event, you may have package options, but if not, here is a sample menu:

 

  • Scrambled eggs/egg bake

  • Bacon or sausage

  • Caramel rolls/muffins/breads

  • Whole fruit/fruit salad

  • Yogurt

  • Fruit Juices

  • Coffee

 

Things to note when ordering:

 

  1. The size of your event. How many student leaders and staff are planning to attend? Make sure you have enough food for everyone

  2. The layout of the venue. Make sure your venue has adequate space for the catering company to lay out their offerings

©2019 Cru. These materials cannot be duplicated in any form without the permission of James W. Dempsey, with the exception of worksheets and forms. None of these materials should be used for profit.